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22 Jun 2021

Full-Time AR/AP Specialist

PresenceLearning – Posted by Anywhere

Job Description

About PresenceLearning

PresenceLearning is the leading provider of online speech and occupational therapy, behavioral and mental health services, and assessments for K-12 districts for children with special needs. Through our nationwide network of clinicians, PL helps school districts to support their onsite special education teams, and to ensure that every student in need receives the therapy and other services that are essential for their success in school. Founded in 2009, we are a growth stage company backed by Bain Capital’s Double Impact Fund, Catalyst Investors, New Markets Venture Fund, and more.  We currently have 140+ employees and 1,500 clinicians working in our network.  We are a national company, headquartered in NYC, with additional offices in SF and SLC, and remote employees working nationwide.

Why is this role important?

PresenceLearning is seeking an experienced AR/AP Specialist to carry out the accounts receivable and accounts payable functions as well as help improve efficiency.  The right individual for this role is organized, detailed oriented, articulate, and forward-looking.  This position reports to the Accounting Supervisor and will be responsible for the day-to-day duties of accounts receivable and accounts payable and maintaining constant communication with customers, vendors, and employees to support company objectives.

What will you do at PresenceLearning?

  • Monthly audit and preparation of customer bills through upload of our Platform data to our ERP
  • Audit and bill special customer accounts
  • Determine corrective adjustments for customer bills and clinician invoices
  • Maintain accurate revenue, deferred revenue, and billings schedules
  • Prepare and distribute monthly statements to customers
  • Communicate with customers, sales, and customer success to resolve outstanding receivable cases
  • Make collection calls.
  • Review and enter vendor invoices through Concur
  • Ensure invoices are entered to accurate departments and GL accounts and directed to proper approvers in accordance with company policy
  • Audit employee expense reports for compliance with company policy
  • Process disbursements for expense reimbursements and vendor/clinician invoices on a weekly and semi-monthly basis, respectively
  • Analyze clinician time and report adjustments
  • Prepare and maintain month end reconciliations including accounts receivable, accounts payable, revenue, cost of revenue, etc.
  • Create ad hoc reports

What are we looking for?

  • 1-2 years of experience in an accounts receivable/payable
  • Intacct GL Accounting system experience (or similar ERP) 
  • Concur Expense Management software experience (or similar EMS)
  • Strong Microsoft Excel skills required (If and Lookup functions, pivot tables, etc.)
  • Experience with remote work environments and softwares (Zoom, Slack, G-Suites, etc)
  • Salesforce experience preferred
  • Strong analytical skills, accuracy and attention to detail, able to multitask, and work independently is a must
  • Demonstrated ability of time management with strong organizational, written and verbal communication skills
  • Must be a self-starter and team player whom is excited to work in a fast-paced and rapidly changing environment

Where is this position located?

  • PresenceLearning’s HQ is located in New York City, NY.
  • This role may be based in our NY office or it can be a remote, work from home opportunity.


How to Apply

To apply please visit here.

Job Types: Full-Time.

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