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16 May 2023

Full-Time Alumni & Advancement Coordinator

MMFS – Posted by Mary McDowell Friends School New York, New York, United States

Job Description

Mary McDowell Friends School is a K-12 college preparatory program dedicated to the success of students with learning disabilities. Grounded in the Quaker values of equality, integrity, and social responsibility, we cultivate a diverse community in which all students can reach their full potential. Our specialized teaching methodologies and challenging curricula empower students to become academic achievers, creative thinkers, and contributing members of a global society.

Mary McDowell Friends School (MMFS) invites applications for a full-time Alumni & Advancement Coordinator beginning in June 2023.

Position Overview

Reporting to the Director of Development, the Alumni & Advancement Coordinator is an integral member of a small development team that works closely with the communications department. This role works on various fundraising activities, including donor cultivation, individual giving, special events management, and oversight of the school’s small but growing, Alumni community. The Coordinator will also oversee the day-to-day operations and integrity of the school’s fundraising database and will perform administrative functions as required.

The ideal candidate is:

  • Collaborative, flexible, diplomatic, and enthusiastic, with a great sense of humor.
  • You value teamwork but also enjoy exceeding your own expectations.
  • You see the Big Picture as well as the small details. You look three steps ahead, behind, and deeply into everything, solving problems before others see them.
  • You ask why things didn’t work, make recommendations, and ensure they work seamlessly in the future.
  • You deliver work with a sense of urgency. You are precise under pressure and calm in situations that could fluster others. The challenges of a fast-paced, high-intensity role drive you.

Responsibilities include, but are not limited to:

  • Supporting all facets of MMFS’s fundraising initiatives with innovative, relevant, and meaningful organizational processes designed to help achieve fundraising goals
  • Knowledge of commonly-used concepts, practices, and procedures for maintaining a fundraising database
  • Preparing and automating regular and timely fundraising progress reports
  • Managing the production of in-house mailings, letters, updates, and invitations to prospects and donors
  • Coordinating on-site visits and tours for individual donors and prospects
  • Processing individual gifts, pledges, and pledge payments and submitting gifts and payments to the Business Office; serving as the primary contact for internal donation-related inquiries and adjustments
  • Responding to queries from individual donors and prospects
  • Assisting with research on donors, prospects, and other potential funding sources; utilizing available research tools
  • Providing special event-related logistical, production, and planning support for fundraising events
  • Developing and managing our Alumni cultivation, engagement, outreach, and communication plan
  • Creating and updating a working annual calendar to meet all deadlines; updating processes and procedure manual
  • Working with the Development Director and Upper School Administration to help coordinate cultivation events and stewardship activities for the Alumni community, providing follow-up support as needed
  • Attends staff meetings and participates fully in division-wide and all school activities

Diversity and Equity Commitments:

  • Understand and participate in all school-wide diversity and equity initiatives.
  • Examine teaching practice through the lens of race, identity, equity, and privilege.
  • Develop a curriculum that provides students with an opportunity to recognize their many identities.

In compliance with NYC’s Pay Transparency Act, this position’s annual base hourly rate is $25 to $27. Mary McDowell Friends School considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, essential skills, internal peer equity, and market and organizational considerations when extending an offer.

  • BA or equivalent development experience
  • 2 to 5 years of full-time experience in a non-profit, school, or mission-driven organization; independent school experience a plus
  • Excellent written and verbal communication skills
  • Strong time management skills; ability to manage multiple tasks simultaneously and meet tight deadlines
  • Interest in performing a critical support role and the ability to excel in a fast-paced, entrepreneurial, results-oriented environment
  • Communicates well with others and demonstrates strong interpersonal skills with students, parents, colleagues, and community members
  • Proficient with Microsoft Suite (Word, PowerPoint, Excel) and Google Drive Suite
  • Proficient with fundraising database management; Veracross experience a plus
  • Social Media Literacy (creating posts, driving engagement, following trends, creative marketing ideas) desired
  • Graphic design experience (Canva, Photoshop, WordPress, etc) is a plus
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How to Apply

Application We offer rewarding work experience in Brooklyn, NY, with a competitive salary and benefits package. The school is committed to equity and inclusion and strongly encourages applications from candidates who would enhance the diversity of the school's administration and faculty. To apply, please upload a letter of interest with salary requirements, your resume, and contact information for three professional references as a .pdf to our employee portal. If your background and experience are appropriate for the position, you will be contacted directly by a member of our search committee. Please visit our website for more information on our schools.

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: coordinator, disabilities, learning, and special education. Salaries: 40,000 - 60,000.

Job expires in 78 days.

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