Job Description

• • Assist our Environmental Analysis Unit Manager in our day-to-day administrative operations.
  • Initiate all personnel actions, such as hiring, promotions, reallocations, separations, Family Medical Leave Act in our online BEACON database.
  • Create, compile, and generate personnel reports for management (i.e., vacancy reports, personnel action reports, salary comparisons/analysis, equity reports, employee/position reports, etc.).
  • Initiate and complete our Notice to Proceed (NTP) process.
  • Process invoices for payment to Private Engineering Firms in our SAP online database.
  • Maintain personnel files, position numbers, position descriptions, unit organizational chart, unit directory, and employee work schedules.
  • Prepare requests to post vacant positions and serve as our point of contact for our job postings.
  • Perform hiring manager duties in our online NEOGOV applicant tracking system and coordinate candidate interviews.
  • Prepare paperwork for all out-of-state travel.
  • Supervise payroll functions and serve as back-up as needed.
  • Manage record retention, archival, and disposal activities.
  • Service as our liaison for our Employee Performance Management System (NCVIP) and coordinate our fixed assets, trainings, corporate credit cards, and be our Business Systems Information Portal (BSIP) security coordinator.

• • Experience applying office management techniques, company policies, and practices.
  • Computer skills in Microsoft Office (Word, Excel, and Outlook) and using online databases.
  • Customer service skills solving customer problems and challenges.
  • Experience prioritizing work, managing processes and procedures to complete work assignments, and meeting deadlines.
  • Knowledge of online databases, especially using the State’s BEACON database and/or SAP.
  • Experience creating purchase orders, processing invoices, and managing budgets.

• • High school/GED diploma, and
  • 4+ years of relevant experience; or
  • An equivalent combination of education and experience.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: administrative, HR, ncdot, and office. Salaries: 40,000 - 60,000.

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