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15 Feb 2023

Full-Time Administrative Specialist – Entry Level!

NC Department of Transportation – Posted by Dan Mocksville, North Carolina, United States

Job Description

How to Apply
You MUST apply at https://tinyurl.com/bb25htv6 by February 23, 2022 at midnight EST to be considered.
NCDOT is a Great Place to Work.
Don’t take our word for it. Read what our people are saying at https://bit.ly/NCDOTGreatPlaceToWork.
We are the highest rated state agency for employee satisfaction on Glassdoor with 240+ reviews.
NEW HIGHER SALARY: $35,788 – $62,628
The Challenge
We are looking for an Administrative Specialist to join our Davie Maintenance team.
In this role you will:
    • Perform office administration tasks to support our administrative, program, and technical operations.
    • Coordinate project administration activities related to data entry, certified payrolls, records review, technician training, Share Point entry and TIM’s entry.
    • Perform records, reports, and filing activities.
    • Engage with the public, answer phones, and direct calls to appropriate staff.
    • Process and approve time entry/payroll, process invoices, maintain purchase order contracts and accounts payable using our SAP database system.
    • Create requisitions, travel expense vouchers, database entries, and Human Resources administration.
    • Lead our HR duties including knowing all policies/procedures and processing all actions for the department’s hiring process, Family Medical Leave Act, retirements, and separations.
    • Ensure training compliance for our County office by maintaining records and certifications of unit staff.
    • Process all certified payroll for contracts including collecting, checking, scanning, and filing.
    • Create typed correspondence, perform filing, and handle incoming/outgoing mail.
What You Bring
    • Knowledge of general office procedures and the ability to operate office equipment.
    • Good computer skills in Microsoft Office (Word, Excel, Access, Outlook), Internet, online databases (e.g., Beacon, NeoGov, Service Now, CARS, SAP, DocuSign).
    • Excellent verbal and written communication skills with the ability to use correct grammar and spelling to compose, update and proofread correspondence when completing forms, letters, and reports.
    • Ability to effectively communicate technical knowledge with Engineers, coworkers, and public.
    • Ability to learn and keep up to date on our current project workload.
    • Skills to schedule and coordinate appointments and meetings.
    • Strong general math skills and significant vocabulary/grammar skills for proofreading correspondence, reports and other documents.
    • Excellent composition skills, attention to detail, and consistency with data entry/correspondence.
    • Ability to work in an inside environment including being exposed to significant sitting for long periods of time.
    • Strength to lift 25 pounds.
    • Ability to safely operate a motor vehicle.
Management Prefers
Candidates with:
    • A Driver’s License.
    • Customer service experience (telephone, personal, and electronic)
    • You may be required to work during adverse weather such as snow and/or ice, tornadoes, hurricanes, etc. that may lead to working extended daily hours, weekends, nights, and holidays.
Education & Experience
    • High school/GED diploma, and
    • 2+ years of related administrative experience; or
    • An equivalent combination of education and experience.
Call me: Robyn Warner at 336-747-7800.
Connect to NCDOT Careers at
See all NCDOT jobs at: https://bit.ly/ncdotjobs
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How to Apply

You MUST apply at https://tinyurl.com/bb25htv6

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: administrative, Award Winning, Government, great place to work, Living Wage Employer, ncdot, office, Public Sector, and Veteran Friendly. Salaries: 60,000 - 80,000.

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