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25 Jan 2023

Full-Time Administrative Assistant IV-High School Programs

Lake Washington Institute of Technology – Posted by LWTechHR Kirkland, Washington, United States

Job Description

Administrative Assistant IV-High School Programs

Lake Washington Institute of Technology

Salary: $3,480.00 – $5,062.00 Monthly

Job Type: Full-Time Permanent

Job Number: 22C012

Location: Kirkland, WA

Department: Instruction

Closing: Continuous

SUMMARY OF RESPONSIBILITIES

Located just outside of Seattle, WA, Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in Washington State, that provides students with the latest cutting edge skills relevant to today’s workplace. LWTech offers ten applied bachelor’s degrees, more than 40 associate degrees and 93 professional certificates, in 43 areas of study, including STEM-focused programs in Science, Technology, Engineering, and Math. LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo.https://www.lwtech.edu/about/our-story/mission/ LWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College’s commitment to diversity and our campus culture may be directed to Human Resources. For more information on our Equity, Diversity, Inclusion Council, please click on the https://www.lwtech.edu/about/diversity/edi-council/.

Summary:

Perform a variety of duties to relieve the Dean of High School programs and high school programs office of technical and routine administrative detail associated with operation of all high school related programs, perform advanced secretarial duties, manage multiple databases, and handle a broad scope of confidential information. Responsible for the activities of the entire clerical secretarial function within the high school programs department including directing the work activities of employees of lower classification. Works under limited supervision; works independently and as part of a team serving a diverse community. This position reports to the Dean of High School programs.

ESSENTIAL FUNCTIONS

• Research material as required to provide background material to submit reports and make recommendations to supervisor regarding policy formation, budget and others of a similar complexity

• Prepare agendas and attend meetings; take, transcribe, and distribute minutes

• Maintain supervisor’s calendar and others to which assigned; make appointments; arrange and coordinate meetings

• Provide high level of quality customer service; maintain confidentiality and use tact and discretion

• Provide exceptional customer service by providing office coverage; greeting and escorting visitors; screening calls, mail, email, visits, and inquiries; independently answering routine matters or directing to appropriate persons

• Receive visitors, phone calls and mail for High School programs; prioritize and distribute as appropriate

• Perform complex word processing tasks; create and proofread appropriate written communications; use complex spreadsheet functions and databases to develop and maintain records and reports

• Develop office procedures, routines, priorities and filing systems; handle multiple projects and meet deadlines

• Compile data from a variety of sources and prepare reports as directed; maintain appropriate records to monitor funded programs

• Maintain, monitor, and evaluate records and reports; completes or processes requisitions, invoices and payroll timesheets; order supplies

• Serve as point of coordination as authorized in inter-department, college, and public matters

• Plan, direct, and monitor work of lower level staff as assigned; may take part in interview process for new employees or candidates for promotion and make effective recommendations

• Other related duties of similar scope and complexity

• Regular and satisfactory attendance and punctuality

QUALIFICATIONS

• High school diploma or equivalent required; some college-level coursework preferred

• Two or more years of related work experience; thorough knowledge of the assigned field and current administrative office procedures to thoroughly and accurately perform the full scope of responsibilities within the assigned departments as listed above

• Excellent written and verbal communication skills and customer service skills; demonstrated ability to communicate with the general public in a courteous, helpful and clearly understood manner; ability to work with diverse populations

• Strong organization skills; detail-oriented; ability to move from one task to another effectively, and prioritize time and duties efficiently

• Ability to handle sensitive information tactfully and confidentially; demonstrated ability to maintain confidentiality and use tact and discretion

• Proficiency with Microsoft products: Outlook, Word, Excel, PowerPoint; preferred knowledge of electronic meeting applications such as Zoom or Teams

• Solid knowledge of office equipment; and knowledge of modern office practices and procedures

• Due to the diversity of the college population, we encourage applicants who are multilingual

SUPPLEMENTAL INFORMATION

Compensation This is a union covered position. As defined by the current classified bargained agreement, newly hired employees shall be placed between Step C $3,480 and Step F $3,889 of the salary schedule in Appendix A of the Classified Union Bargaining Agreement. Employees hired with an associate degree will be placed at minimum of step D. Employees hired with a bachelor’s or master’s degree will be placed at minimum of step E. Ongoing (Step G- Step M) step advancement is defined by the classified bargained agreement.

Salary placement for current classified employees is per the classified bargained agreement.

The Classified Bargained Agreement and Appendix can be found https://www.lwtech.edu/about/human-resources/contracts/.

BenefitsMedical, Dental, Vision, Life, Disability and other insurance benefits are provided as currently administered under Public Employees Benefits Board, State Retirement Plan and a Deferred Compensation Plan; sick leave accrues at 1 day effective upon employment and vacation accrues at 12 days (up to 23 days) per year. We also offer 13 paid holidays effective upon employment and 4 paid personal days after successful completion of the probation period. Full time, classified employees have access to bereavement leave, employee assistance program, free tuition, reduced childcare costs at our Early Learning Center, reduced Bus Fare, professional development opportunities and more! For further details on the benefits offered at LWTech, please visit: lwtech.edu/about/human-resources/benefits/Required Online Application Materials

• Online application

• Current resume

• Cover letter

• Responses to the supplemental questions included in the online application process

Conditions of Employment

• Official transcripts/certifications will be required upon employment

• Other conditions that may apply will be detailed upon the offer of employment

• Job offers are contingent upon successful completion of background/reference checks

Physical/Mental Requirements:Ability to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.Disability Accommodation LWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment

• Ability to read and verify data and prepare various materials

• Ability to exchange information on the phone or in person

Eligibility VerificationIf you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work EEO StatementLake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College’s Affirmative Action Policy may be directed to the Meena Park, Vice President of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College’s commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. LWTech’s Annual Safety Report (ASR) is available online at https://www.lwtech.edu/about/campus-safety/.To obtain a paper copy of the report, please visit the LWTech Safety Department located in the East Building at 11605 132nd Avenue NE Kirkland, WA 98034.Sexual MisconductPursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form. CORRECTIONS OR EXTENDED NOTICES

To apply, please visit https://apptrkr.com/3820757

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To apply please visit https://apptrkr.com/3820757

Job Types: Full-Time.

Job expires in 16 days.

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