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18 Nov 2022

Full-Time Administrative Assistant III

Lake Washington Institute of Technology – Posted by LWTechHR Kirkland, Washington, United States

Job Description

Administrative Assistant III

Lake Washington Institute of Technology

Salary: $3,480.00 – $3,559.00 Monthly

Job Type: Full-Time Permanent

Job Number: 2022-0273

Location: Kirkland, WA

Department: Student Services

Closing: 11/27/2022 11:59 PM Pacific

SUMMARY OF RESPONSIBILITIES

Located just outside of Seattle, WA, Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in Washington State, that provides students with the latest cutting edge skills relevant to today’s workplace. LWTech offers ten applied bachelor’s degrees, more than 40 associate degrees and 93 professional certificates, in 43 areas of study, including STEM-focused programs in Science, Technology, Engineering, and Math.

LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo. https://www.lwtech.edu/about/our-story/mission/ LWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College’s commitment to diversity and our campus culture may be directed to Human Resources. For more information on our Equity, Diversity, Inclusion Council, please click on the https://www.lwtech.edu/about/diversity/edi-council/.

Summary:

LWTech is searching for an Administrative Assistant. This position provides receptionist support in a busy office with multiple departments. Department serves a diverse population of students and staff. Perform a variety of office support activities in line with established policies and procedures that require regular interpretation. Large volumes of calls, emails, and appointments require ability to multitask competing priorities. Provide administrative support to Student Development department staff. May direct the work of student employees. Work is performed under general and infrequent supervision and reports to the Director of Student Development or designee.

ESSENTIAL FUNCTIONS

• Provide high level quality customer service; maintain confidentiality tact and discretion; effectively communicate college policies and procedures to students and staff

• Act as receptionist, greet and escort visitors; respond to calls, mail, email, visits, and inquiries; independently answer routine matters or direct to appropriate persons

• Exceptional attendance and punctuality

• Open and close the office area, ensuring doors are locked/unlocked, computer kiosks are turned on, and office is ready for staff and students

• Schedule, maintain and update staff calendar appointments

• Plan and arrange own work sequence; develop office procedures, routines, and filing systems

• Perform complex word processing tasks; create and proofread appropriate written communications; use spreadsheets and databases to develop and maintain records and reports

• Compose office correspondence such as requests for information; develop, evaluate, and revise forms for internal use; develop and maintain proper document layouts, arrangement, and grammatical composition

• Prepare or assist in compiling and preparing reports as required for supervisor review; refer questionable data or narrative to supervisor for clarification

• Collaborate with other departments and divisions, maintaining positive working relationships

• Train student employees on front desk policies and procedures, assigning tasks as appropriate.

• Other related duties of similar scope

QUALIFICATIONS

Sufficient combination of education and experience to:

• Apply current administrative office procedures to daily tasks

• Communicate in writing and verbally with the general public in a calm, courteous, helpful, and clearly understood manner

• Provide superior customer service to students and employees

• Organize paper and electronic resources in an easy to use format for students and employees

• Manage and prioritize multiple tasks with competing deadlines efficiently

• Maintain confidentiality and use tact and discretion

• Ability to handle regular changes and shifting priorities

• Knowledge of Microsoft Office programs such as Outlook, Excel, Word, and Publisher, related software applications, and standard office practices, procedures, and equipment; keyboarding speed of at least 40 wpm

• Demonstrated ability to work successfully with students, staff, and community from diverse backgrounds, including non-native English speakers, and a commitment to a culturally diverse work environment

SUPPLEMENTAL INFORMATION

Compensation & Work Schedule:Initial salary placement is between $3,480-$3,559 per month DOQ; salary placement for current classified employees is per the classified bargained agreement. This position works 40 hours per week. Schedule to be determined by the Director of Student Development.

Required Online Application Materials

• Online application

• Current resume

• Cover letter

• Responses to the supplemental questions included in the online application process

To be considered for a position you MUST submit a complete online application form, resume, cover letter, responses to the supplemental questions included in the online application process.

Conditions of Employment

• Official transcripts/certifications will be required upon employment

• Other conditions that may apply will be detailed upon the offer of employment

• Job offers are contingent upon successful completion of background/reference checksPhysical RequirementsAbility to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.

Disability Accommodation

LWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment

• Ability to read and verify data and prepare various materials

• Ability to exchange information on the phone or in person

Eligibility to Work

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work

EEO Statement

Lake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College’s Affirmative Action Policy may be directed to the Meena Park,

Vice President of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.

Jeanne Clery Statement:Notice of Availability of Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College’s commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years.

LWTech’s Annual Safety Report (ASR) is available online at https://www.lwtech.edu/about/campus-safety/.

To obtain a paper copy of the report, please visit the LWTech Safety Department located in the East Building at 11605 132nd Avenue NE Kirkland, WA 98034.

Sexual Misconduct

Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.

To apply, please visit https://apptrkr.com/3643431

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How to Apply

To apply, please visit https://apptrkr.com/3643431

Job Types: Full-Time.

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