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17 May 2022

Full-Time Administrative Assistant I, Data Entry Assistant

Bridgewater State University – Posted by BridgewaterSU Bridgewater, Massachusetts, United States

Job Description

Administrative Assistant I, Data Entry Assistant

Department Summary:

From Bridgewater State University’s inception in 1840 by Horace Mann as one of the first normal schools in America to the current day, BSU has worked to ensure that our students receive an accessible, affordable, and exceptional education. BSU aspires to be the leader in our mission class for closing equity gaps for Black/Cape Verdean, Latinx, Native American, Asian, and other students of color. BSU’s institutional values, the work of the President’s Special Task Force on Racial Justice, and leadership of the Leading for Change Higher Education Diversity Consortium underscore the campus’ commitment to racial equity and other forms of social justice.

The Division of Human Resources and Talent Management supports the University in reaching its strategic goals by providing high-quality support to the institution’s most valuable resources – its people. We are committed to creating an employee experience that is collaborative, innovative and inclusive. We are passionate about our work and our ability to support the BSU community.

Position Summary:

The Administrative Assistant I, Data Entry Assistant will will be responsible for data entry into the HRCMS & Banner systems. They will also provide support to reporting requests as well as system and data maintenance. This position will also provide administrative support to HR Operations and Student Employment when needed.

SUPERVISION RECEIVED: Assistant Director, Human Resources and Talent Management


TOUR OF DUTY: 8:45 a.m. – 5:00 p.m.,

Monday – Friday (with Saturday and Sunday as days off).

(Subject to Change)

Position Type: Non-Unit Classified

Essential Duties:

• Responsible for all aspects of the data entry process for two HRIS systems (HRCMS & Banner) including, but not limited to system and data maintenance.

• Communicate regularly with appropriate HR & Payroll staff to manage all pay actions for faculty and staff within the state payroll system.

• Responsible for disbursing, collecting, verifying and processing all new hire paperwork adhering to state and federal guidelines – including, but not limited to I-9 Employment Verification

• Confer regularly with Payroll staff concerning data entry and processing payroll activities within the proper payroll deadlines.

• Coordinate the hiring process of part-time faculty and assist with contract acknowledgement.

• Load part-time faculty and overload assignments into the Banner system & make adjustments/corrections.

• Collect, review and process employee personal information changes.

• Responsible for setting up SSTA and maintaining changes for timesheet authorization for all employees.

• Communicate HR/CMS ID & SSTA training information with new hire and supervisor.

• Provide OBRA retirement account assistance to part-time staff and coordinate OBRA termination correspondence.

• Responsible for uploading, maintaining and auditing personnel documents for employees in BDMS.

• Assist with data maintenance and auditing data to ensure accuracy.

• Serve as backup to HR Operations staff, such as HRIS, Student Employment and Front Desk Reception when needed.

• Provide administrative assistance to other functional areas of the Human Resources Office as needed.

• Responsible for other projects and responsibilities as assigned

*Initial assignment only. Subject to change according to institutional needs.Applicants must be able to demonstrate employment eligibility in accordance with the Immigration Reform and Control Act of 1986.

Required Qualifications:

Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.I. An Associate’s or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.

II. An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

• Commitment to customer service excellence/support to enhance an environment of equity, diversity and inclusion.

• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.

• Passion for and commitment to social justice, racial justice, and civic engagement.

• Ability to exercise discretion in handling confidential information.

• Excellent organizational and time management skills with a high level of accuracy and keen attention to detail.

• Ability to work effectively in a team environment as well as independently.

• Ability to adapt to changing priorities and multi-task.

• Ability to follow written and oral instructions.

• Professional customer service orientation.

• Good written/oral communication skills.

• Knowledge of general office procedures; and the ability to adapt to new technology to address existing and future process needs.

• Remain current (or seek out) additional training opportunities on topics such as cultural competence, equity, and other relevant topics.

State Job Specifications are available in the Human Resource Office or on the Human Resources website:

Preferred Qualifications:

• Knowledge of MS Office suite.

• Knowledge of PeopleSoft HRCMS.

• Knowledge of Banner.

• Knowledge of higher education operating principles and practices.

• Knowledge of Human Resources and benefits principles and practices.

Work Environment:

Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form:

Special Conditions for Eligibility:

Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check.

This position is not eligible for H-1B sponsorship.

COVID-19 Vaccination Requirement

This position must comply with the University Covid-19 Attestation requirement. All employees must be fully vaccinated and complete the Covid-19 Attestation upon hire.

Medical or Religious Exemptions

An employee may request an exemption to the vaccination requirement based on the existence of medical contraindication to vaccination. In addition, an employee may request an exemption to the vaccination requirement based on a sincere religious belief. In both cases, an employee will be required to submit documentation to support the request for an exemption. Employees who secure an exemption may be required to take additional precautions in the workplace and will be required to participate in weekly COVID-19 testing through the university’s Wellness Center.

Salary Range: $1,785.03 bi-weekly (Grade 15, Step 1)

Posting Number: S00789P

Open Date: 05/13/2022

Close Date: 6/5/2022

Open Until Filled: No

Special Instructions to Applicants:

Please note the following information is required to complete your application for this position:

a minimum of one (1) employment history entry

a minimum of three (3) professional reference entries

Bridgewater State University (BSU) is an affirmative action/equal opportunity employer which actively seeks to increase the diversity of its workforce. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people.

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Job Types: Full-Time.

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