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17 Feb 2023

Full-Time Administrative Assistant (Executive Support Specialist 2)

Oregon Health Authority – Posted by Oregon Health Authority Salem, Oregon, United States

Job Description

Application Deadline:


Salary Range:

3398.00- 5148.00 monthly

Job Description:

The Office of Information Service’s (OIS) mission is to deliver technology solutions and services that support Oregon Health Authority and Oregon Department of Health Services in helping Oregonians achieve health, well-being, and independence.

The Oregon Health Authority has a fantastic opportunity for an Administrative Assistant to join an excellent team and work to advance their professional  career.

What you will do!

The primary purpose of the Executive Support Specialist 2 is to assist one of the following divisions: Vendor Management Services (VMS) or the Deputy Chief Information Officer (DCIO) by providing administrative services. (You will only be supporting one of the two division, primarily.) This includes assisting the divisions IT Director, who is a member of the OIS Executive/Leadership team, and managers in the applicable divisions. The person in each position will assist with applicable tasks and resource tracking related to administrative functions. These functions include, but are not limited to, administrative support, meeting coordination and support, document maintenance, purchasing office supplies, correspondence/communication support, reports, recruitment coordination, and training office support staff, as needed.  The person assisting the DCIO will also be responsible for taking ownership for coordination of quarterly information gathering and reporting.

This position will establish and maintain administrative standards, policies, procedures, and workflow to help ensure project related timeframes and deadlines are met. This position deals with sensitive information that requires confidentiality; the individuals and situations involved must apply accuracy and expertise and be handled with tact and diplomacy.

What we are looking for:


One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Desired Attributes:

The ideal candidate should possess these requested skills:

  • Outstanding customer service skills
  • Reliable and dependent
  • Strong and accurate written and verbal communication skills
  • Excellent proofreading skills
  • Strong interpersonal skills
  • Flexibility to adapt to a rapidly changing and at times non-routine work


  • Experience with organizing and coordinating all details of meetings
  • Experience developing office procedures
  • Experience assisting with coordinating interview materials
  • Strong meeting minutes experience
  • Strong organizational skills
  • Strong Word, Excel, and Outlook calendaring skills
  • Conflict resolution skills
  • Ability to work independently and as part of a team
  • Good work ethic


How to Apply

Questions/Need Help? Contact: Uma Abdullahi at  

Job Categories: Equal Opportunities. Job Types: Full-Time.

Job expires in 55 days.

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