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24 Mar 2021

Full-Time Administrative Assistant – Compton

The People Concern – Posted by tpcrecruit Compton, California, United States

Job Description

Schedule: Monday – Friday (8:00am – 4:30pm)

Benefits: Medical, Vision, Dental, Life Insurance, 403(b) Retirement plan

SUMMARY

The Administrative Assistant, Willow Tree Inn will function as part of a multi-disciplinary team, and provide administrative support to staff in order to assist with daily operations of the site.  The selected candidate will report to the Director, Willow Tree Inn, but will also function as a member of the agency’s larger administrative team and will receive direction, on occasion, from Management staff regarding other duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Assist with the answering and routing of calls regarding client issues, staff needs, and donor requests if applicable
  2. Greet and assist individuals who enter building lobby area and direct then appropriately
  3. Help to direct clients when necessary
  4. Manage the calendar for appointments, van use, and office space/conference room use
  5. Mail packages using UPS, Fed-Ex, or USPS
  6. Pick up checks and equipment from Arlington Administrative office on a weekly bases or more frequently if directed.
  7. Receive, sort, and distribute daily mail for both staff and clients
  8. Assist with intake paperwork and creation of client charts
  9. Coordinate deliveries and facilities requests
  10. Manage sign in sheet for all individuals coming on site
  11. Order office supplies and manage supply inventory
  12. Keep copier area stocked with paper and clean
  13. Proofread written communication and documents when directed
  14. Assist Director with managing data pertaining to outcomes
  15. Assist in the preparation of power point, excel and other documents
  16. Collect and input monthly stats
  17. Enter information into our HMIS and CHAMP data bases when directed
  18. Communicate effectively, and in a timely manner, with management, co-workers, and clients
  19. Maintain client confidentiality at all times, while following agency, state, and HIPAA laws

QUALIFICATIONS

  1. High School diploma or GED and at least two years’ Administrative/Office experience
  2. Detail oriented with excellent time management, organizational, written, verbal, and computer skills, with exceptional phone etiquette
  3. Computer literacy, including knowledge of Microsoft Word, Outlook and Excel
  4. Knowledge of office management systems and procedures
  5. Demonstrated passion for the underserved community
  6. Bilingual English and Spanish preferred

How to Apply

Please drop a resume on pink-jobs, or apply directly for the position using this link For any inquiries please email hireme@thepeopleconcern.org. Please also visit our website at https://thepeopleconcern.org/careers to see more of our open positions.

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: Admin, administration, administrative assistant, assistant, LA, los angeles, nonprofit, and office.

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