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25 May 2022

Full-Time Administrative Assistant / Accounts Payable

Berenberg-US – Posted by Berenberg-US New York, New York, United States

Job Description

We are looking for a dedicated, detail oriented person to join our growing team to provide support for our finance department with accounts payables, as well as administrative support for our asset management and trading teams.

Responsibilities:

  • Assist with Accounts Payable (AP) activities including:
    • Internal Cash monitoring to ensure appropriate balances within risk limits and daily reporting of accounts to management team and German counterparts
    • Monitor and review cash activity for returned wires and unusual transactions.
    • Managing invoice processing (ensure authorization, review, and stamp invoices)
    • Prepare the weekly bills register for approvals and upload into banking system.
    • Management of ad-hocs bills, paid directly or online.
    • Vendor management – Contract management, relationship management Year tax reporting
  • Managing the AP email inbox and respond timely to vendor inquires and related invoice questions.
  • Provide support as needed for internal & external meetings
  • Assist the trading team with scheduling, set- up all meeting logistics, coordinate conference rooms, submit expenses, coordinate travel, order catering and manage any other ad hoc tasks that may arise
  • Work in partnership with Research and Sales Department assistants in the US and European offices

Qualifications:

  • Bachelor’s Degree
  • 1-3 years of experience in a corporate setting
  • 1-2 years of bookkeeping / Accounts Payable experience a plus
  • Proficient with MS Office suite – Intermediate to advanced MS Excel skills.
  • Prior experience providing administrative support and/or travel coordination
  • Highly organized with strong communication and time management skills
  • Proficient with MS Office suite; including Outlook and outlook calendars
  • Ability to work well in a fast-paced environment; multi-tasking and a pro-active approach
  • Works well with people at all levels
  • Experience with Concur travel & expenses a plus
  • Hours: 7:30am – 4:30pm

Who we are:

Berenberg Capital Markets LLC (BCM) is a FINRA-registered US-based broker-dealer; headquarter in New York, with branches in Boston, Chicago, and San Francisco. BCM is a wholly owned, independent subsidiary of Joh. Berenberg, Gossler & Co. KG (Berenberg), one of Europe’s leading privately-owned banks, established in 1590. Together BCM and Berenberg cover over 1,000 European and US equities, with a 120+ person research department based out of London and NYC. Building on its strength and expertise across multiple industries, BCM continues to rapidly expand the breadth of research, sales, trading, and Investment Banking services it offers, in order to assist its institutional and corporate clients’ access to the global equity markets. BCM adopts the same principles as its parent company and is committed to building long-term relationships with its clients based on high levels of accountability, responsibility, insight, vision and expertise.

BCM provides Equal Employment Opportunities (EEO) to all employees and applicants without regard to their actual or perceived age, race, creed, religious belief, color, gender, sexual orientation, gender identity, partnership status, marital status, physical or mental disability, national origin, alienage or citizenship status, military or veteran status, genetic predisposition or carrier status, or engaging in protected activity (such as opposition to prohibited discrimination or participation in proceedings covered by the anti-discrimination statutes) or any other characteristic protected by applicable federal, state and local law. BCM complies with applicable state and local laws governing non-discrimination in employment in every location in which the Company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

How to Apply

Please send your CV to diana.dyevoich@berenberg-us.com or copy/paste this link to apply online: https://berenberg.avature.net/su/eced4fb53f4ad4a9

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 60,000 - 80,000.

Job expires in 59 days.

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