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9 Mar 2023

Full-Time Administrative Assistant 5 – Posted by Olympia, Washington, United States

Job Description

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WSLCB Vision
Safe communities for Washington State.

Promote public safety and trust through fair administration, education and enforcement of liquor, tobacco, cannabis and vapor laws.


** This recruitment is open until filled. First review of applications will begin Monday, March 20, 2023. We encourage all applicants to apply early. The hiring authority reserves the right to make a hiring decision at any time.** 


Who we are

The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety and trust through fair administration, education and enforcement of liquor, cannabis, tobacco, and vapor laws. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance.

We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business initiated process improvement.

Our commitment to DEIB
The WSLCB strives to promote Diversity, Equity, Inclusion, and Belonging (DEIB) in all aspects of our work. This includes a commitment to our employees and external stakeholders.

It is our mission to build, educate, and inspire an inclusive environment that recognizes, respects, and celebrates diversity in the workplace and in the community we serve. We are committed to maintaining a thriving culture where employees and those we serve feel safe and accepted regardless of education, background or belief. As a WSLCB team member, you will have opportunity to join statewide business resource groups (BRGs) such as, Rainbow Alliance and Inclusion NetworkVeteran Employee Resource GroupLatino Leadership NetworkBlacks United in Leadership and DiversityDisability Inclusion NetworkWashington Immigrant Network and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network.

Your opportunity at a glance: 
The WSLCB Finance Division is announcing an exciting opportunity for an Administrative Assistant 5 position in Olympia, WA. This position supports and contributes to the LCB Mission, Goals, Values as the Finance Division’s Administrative Assistant by providing administrative support to the Chief Financial Officer and Finance Division staff. This position is accountable for Finance Division budget for supplies and services. Serves as the division office coordinator, travel coordinator, payroll administrator, human resource coordinator, and training and asset coordinator. In addition this position establishes and maintains good working relationships with management, colleagues, staff from other agencies, stakeholders and general public.

If you have an interest in an administrative position that promotes effective and efficient division management and operations, uses independent judgment and work prioritization skills in a high-pressure environment, while simultaneously managing various division interests and issues, we encourage you to apply to be a part of the WSLCB team!

WSLCB provides a modern work environment and excellent benefits including:

  • A comprehensive benefits package (including but not limited to Medical/Dental/Vision, Long Term Disability, Life Insurance etc.)
  • Paid Vacation, Leave, and Holidays
  • Tuition Waiver (enrollment in courses at state universities/colleges on a space availability basis – all or a portion of the tuition/fees may be waived for state employees)
  • Tuition reimbursement (courses taken with prior approval in order to further employee’s career development with the WSLCB)
  • Training and career development programs (including online courses and LinkedIn Learning)
  • A healthy work/life balance (this may include flexible/alternative work schedules and telework/remote work opportunities, when possible)
  • Employee Assistance Program – confidential program created to promote the health, safety and well-being of public service employees
  • Generous wellness program (we offer reimbursements for certain fitness related activities)
  • Onsite exercise facility (for employees working at WSLCB Headquarter Building in Olympia)
  • Infants at Work Program to promote parent and infant bonding, parental well-being and healthy infant development. Depending on your job duties, work location and supervisor approval, eligible employees who are new mothers, fathers or legal guardians can bring their infant (six weeks to six months) when they return to work.
  • Free parking




Some of the duties you will perform are: 

  • Provides administrative support to the CFO and Finance staff, which includes the Budget, Operational Support, General Accounting, Tax & Fee and Public Records.
  • Manages CFO’s calendar, schedules and coordinates internal and external meetings with stakeholders and agency partners, handling meeting logistics, preparing agenda and meeting materials/presentations, capturing action items, tracking staff assignments and monitoring progress, setting up audiovisual equipment, and recording meeting minutes.
  • Provides supervision to Finance division AA2.
  • Allocates workload to ensure division-wide administrative coverage.
  • Provides training on assigned tasks as appropriate.
  • Purchases, organizes and maintains inventories, and tracks office equipment/supplies and other division assets.
  • Monitors and is accountable for Finance Division budget for supplies and services.
  • Manages Finance Division office area facilities including coordinating space planning, work orders, purchasing, ITS services and ergonomic assessment requests.
  • Coordinates all travel for division staff including travel authorizations, reservations and preparing travel expense vouchers ensuring compliance with current policies/procedures.
  • Reminds managers/supervisors prior to the end of each pay period to submit their staff’s time sheets and ensures all time sheets are accurate.
  • Coordinate onboarding and separation of all division staff ensuring checklists are completed and follows up with managers/supervisors for any outstanding items.
  • Tracks division staff’s core training requirements to ensure division is in compliance with RCW, WAC, SAAM, federal and agency policies.
  • Other duties as assigned..



Required Qualifications:

  • One year as an Administrative Assistant 4


  • Two (2) years as an Administrative Assistant 3


  • Bachelor’s degree in business administration or closely allied field AND three (3) years of administrative or supervisor experience.
  • Additional qualifying experience may substitute for education on a year-for-year basis.
  • Graduate study may substitute for up to two years of experience on a year-for-year basis.

Preferred/Desired Qualifications:

  • Bachelor’s Degree
  • Knowledge of government organization and administrative procedures; office methods and procedures; research and data collections; agency policies and procedures.
  • Ability to:
    • write and speak effectively;
    • establish and maintain cooperative relations with others.


Supplemental Information



IMPORTANT: To be considered for this position, you MUST include the following, failure to do so will result in your application being disqualified:

  1. Completed online application.
  2. Current Resume.
  3. Letter of Interest describing how you meet the specific qualifications for the position.
  4. Three (3) professional references to include a current or recent supervisor with email addresses and phone numbers.

**A resume will not substitute for completing the “work experience” section of the application.

The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Per Governor Inslee’s Directive 22-13.1(Download PDF reader) (Download PDF reader) (Download PDF reader) (Download PDF reader) (Download PDF reader) (Download PDF reader) (Download PDF reader), state employees must be fully vaccinated against Covid-19. Special note that any offer of employment is contingent upon you providing verification of your vaccine status. No start date will be approved until you verify your status.

Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: “No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.

RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of cannabis, useable cannabis, or cannabis-infused products, or derive any profit or remuneration from the sale of cannabis, useable cannabis, or cannabis-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.

The Washington State Liquor and Cannabis Board is an equal opportunity employer and encourages applications from job seekers with diverse backgrounds. Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.

All qualified applicants will receive consideration for employment without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability.  You are welcome to include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email or call (360) 664.1674. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6384.

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Job Types: Full-Time.

Job expires in 77 days.

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