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16 Mar 2023

Full-Time Administrative Assistant 4 – Institutional Research – Posted by Vancouver, Washington, United States

Job Description

Clark College is currently accepting applications for a full-time, permanent classified Administrative Assistant 4 in the Institutional Research office. This position will support the Institutional Research mission by serving and supporting a culture of data-informed decision-making and assessment across the college at institutional and department levels; aligning and operationalizing mission and vision across the college; advising and information planning, processes, outcomes, services, and results of assessment and institutional research.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.


  • Provide office support in both physical office spaces and virtual processes through attending meetings and taking minutes, scheduling, and documenting office policy, procedures and practices for Institutional Research and Assessment.
  • Provide direct confidential support to the Institutional Research Director.
  • Monitors and controls budgets from a variety of sources such as state, grants, and foundation funds.
  • Prepares annual reports and resolves contractual issues.
  • Coordinates space management during renovation or office moves.
  • Participates in strategic and quality planning process.
  • Coordinates with director and budget staff to prepare budget request packages.
  • Develops improved administrative processes and procedures.
  • Coordinates standards and procedures for functions such as research and assessment
  • Establishes procedures and interprets and applies administrative policies to the work of the unit.
  • Coordinates special projects.
  • Support IR and the college with reporting and accountability software support, and department assessment, analytic, and research work.
  • Assist IR product users through user account administration and user training, troubleshooting and problem resolution, and processing data requests.
  • Provides support in data reporting through updating survey forms, data entry and extraction, maintaining data integrity, report generation, and data processing.
  • Participates in IR work initiatives supporting strategic planning and alignment.
  • Assist and support IR-related academic data needs, including regional, state, national and department/program-specific accreditation, and provide support to general education and transfer core curriculum assessment planning, reporting and documentation.
  • Coordinate with departments across campus in the facilitation, execution, and reporting of data analysis.
  • Maintain appropriate institutional confidentiality, privacy, and security for data, users, systems, and individuals.
  • Perform related duties as required.


Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

  • High school graduation or equivalent OR Associate Degree.
  • Three (3) years of progressively responsible administration experience. Formal education will substitute for year-to-year experience.
  • Knowledge of survey, assessment, and data systems.
  • Knowledge of office administration duties: including timely and accurate data entry, organized record keeping, and report development.
  • Able to interact and communicate effectively with a diverse contingency of faculty, staff, and students with excellent customer service skills.
  • Ability to establish and maintain cooperative relations with others.
  • Demonstrate the ability to apply critical thinking and generate solutions when navigating challenging situations.
  • Effectively organize, prioritize and manage workflow to meet deadlines and ensure smooth IR process operations.
  • Demonstrate the ability to produce accurate and timely work with minimal supervision; seeks and acts on opportunities to improve, streamline, and re-invent work processes and is receptive to new ideas.
  • Provide accurate and consistent service in supporting faculty, administrators, students, and staff.
  • Vaccination requirement: Per Washington State Proclamation 22-13.1: college employees must be fully vaccinated. Your COVID-19 vaccine attestation status must be received by the Human Resources office prior to the commencement of work. Requesting a disability or religious exemption would be done through the Human Resources office.


  • Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
  • Must have a valid driver’s license and reliable transportation to attend meetings held at satellite locations.
  • Ability to work effectively and in a professional manner in a fast-paced work environment.
  • Ability and willingness to learn college-wide systems and how they interface with IR.
  • Ability and willingness to effectively manage multiple tasks with competing priorities.
  • Ability to maintain positive working relationships and appropriately navigate high-pressure situations.
  • The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
  • This position is represented by Washington Public Employees Association.
  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.


  • A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
  • McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
  • Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
  • Campus bookstore offers snacks, apparel, and specialty supplies.
  • On-campus early childhood education care program (pending registration and availability).
  • Gym and recreation facilities available for membership.
  • Clark promotes wellness with a variety of different workshops and events.

SALARY/BENEFITS: Salary Range: $3,734-$5,013/month | Step A-M (commensurate with qualifications and experience) | Range:46 | Code:105H

Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.

Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver..

APPLICATION DEADLINE:  Required application materials must be completed and submitted online by 3 p.m., April 6, 2023


  •  Clark College online application
  • Current resume, with a minimum of three (3) references listed.
  • Cover letter describing background and experience related to qualifications and responsibilities of the position.
  • Responses to the supplemental questions included in the online application process.

 Please apply online at

To contact Clark College Human Resources, please call (360) 992-2105.


Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.


The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here:


If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

Corrected or extended notices will be posted online and in the Human Resources Office.

Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317,, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.



Clark College Human Resources

March 16, 2023



How to Apply

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Job Types: Full-Time. Job Tags: administrative assistant, Clark College, College, higher ed, and Higher Education.

Job expires in 39 days.

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