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23 Aug 2021

Temporary Admin-Clerical – Administrative Assistant (21-24694) Groton, Connecticut, United States

Job Description

Administrative Assistant
Groton, CT
6 Months

Specific Responsibilities:
• Update *** World Calendar
• Update Site Event tracker
• Coordinate Red Cross Blood Drives
• Send calendar holds to site – (Connecticut Town Halls etc)
• Order supplies as needed
• Help support site events as needed (gift giveaways, holiday lights, healthy ***, etc.)
• Move old sharepoint information over to new ***World
• Support CRG events/scheduling
• Weekly Rundown/Welcome posts for new colleagues on Yammer/TEAMS
• Monitor SA social media (YAMMER/TEAMS)
• Monitor all inboxes and forward/respond as appropriate
• Organize the facility updates article in the newsletter
• Research local events and update the community bulletin section of the newsletter
• Pull together draft anniversaries article and new hire articles (once a month)

General Responsibilities:
Answer general phone inquiries using a professional and courteous manner. Direct phone inquires to the appropriate person. Reply to general information requests. Greet visitors in a professional and friendly manner. Use MS Office including MS Word, Excel and PowerPoint to prepare reports, memos, and documents. Sort incoming mail, faxes, and courier deliveries for distribution. Prepare and send outgoing faxes, mail, and courier parcels. Provides full-range of administrative support to include: manages multiple Outlook calendars with expertise; plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other groups inside and outside of *** when necessary; prepares and edits reports and presentations using Microsoft Office software; organizes and maintains files; ; fields incoming emails and replies to routine inquiries; provides project management assistance when necessary; expedites flow of work, and initiates follow-up when necessary; orders supplies and equipment; serves as back-up administrative support for any member of the team when necessary.

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Job Types: Temporary.

Job expires in 9 days.

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