Please login/register to apply for this job.
21 Jun 2022

Full-Time ADMIN ASSISTANT V

LWTechHR – Posted by LWTechHR Kirkland, Washington, United States

Job Description

ADMIN ASSISTANT V

Job ID: 11404

Location: Lake Washington Tech

Full/Part Time: Full Time

Regular/Temporary: Regular

About The College

Located just outside of Seattle, WA, Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in Washington State, that provides students with the latest cutting edge skills relevant to today’s workplace. LWTech offers ten applied bachelor’s degrees, more than 40 associate degrees and 93 professional certificates, in 43 areas of study, including STEM-focused programs in Science, Technology, Engineering, and Math.

LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo.

https://www.lwtech.edu/about/our-story/mission/

JOB SUMMARY

Perform a variety of complex duties to relieve second line manager of technical and routine administrative detail. Perform advanced office support duties in line with modern office support procedures and practices, department and college procedures and supervisor instruction. Handle a broad scope of confidential information. May be responsible for the activities of the entire administrative office support function within the assigned area. This position will serve areas assigned at the time of hire.

Work under general supervision. Apply full working knowledge of specialized functional area and advanced administrative office support practices to independently perform regular and routine work activities. Resolve problems by using established policies and procedures. May plan, direct, and monitor the work of lower level staff as assigned and make recommendations on hiring, promotion, or other related personnel actions.

ESSENTIAL FUNCTIONS

• Research material as required to provide background material to submit reports and make recommendations to supervisor regarding policy formation, budget and others of a similar complexity

• Prepare agendas and attend meetings; take, transcribe, and distribute minutes

• Maintain supervisor’s calendar and others to which assigned; make appointments; arrange and coordinate meetings

• Provide high level of quality customer service; maintain confidentiality and use tact and discretion

• Act as receptionist, greet and escort visitors; receive and respond to inquiries and complaints tactfully and constructively; research and compile required information for response

• Screen phone calls, mail, email, visits, inquiries and other relevant matters; independently answer routine matters and refer others to appropriate persons

• Perform complex word processing tasks; create and proofread appropriate written communications; use complex spreadsheet functions and databases to develop and maintain records and reports

• Develop office procedures, routines, priorities and filing systems; handle multiple projects and meet deadlines

• Compile data from a variety of sources and prepare reports as directed; maintain appropriate records to monitor funded programs

• Maintain, monitor, and evaluate records and reports; completes or processes requisitions, invoices and payroll timesheets; order supplies

• Prepare and process quarterly contracts and additional pay for faculty as requested; working with payroll as needed

• Assist in building the annual course schedule and quarterly schedules

• Serve as point of coordination as authorized in inter-department, college, and public matters Plan, direct, and monitor work of lower level staff as assigned; may take part in interview process for new employees or candidates for promotion and make effective recommendations

• Other related duties of similar scope and complexity Regular and satisfactory attendance and punctuality

Diversity Statement

LWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College’s commitment to diversity and our campus culture may be directed to Human Resources. For more information on our Equity, Diversity, Inclusion Council, please click on the https://www.lwtech.edu/about/diversity/edi-council/.

Qualifications

• High school diploma or equivalent required; associate’s degree or higher preferred

• Three- five years of related work experience; thorough knowledge of the assigned field and current administrative office procedures to thoroughly and accurately perform the full scope of responsibility within the assigned department as listed above

• Excellent written and verbal communication and customer service skills; demonstrated ability to communicate with the general public in a courteous, helpful and clearly understood manner; ability to work with diverse populations

• Strong organization skills; detail-oriented; ability to move from one task to another effectively and prioritize time and duties efficiently and work with limited supervision

• Demonstrated ability to use tact and discretion; ability to maintain confidentiality of information including personnel records, evaluations, budgets, and other related matters Knowledge of Microsoft Office and Applications, Zoom, related software applications, and standard office equipment; knowledge of proper English grammar, usage, and spelling; keyboarding speed of at least 50 wpm; demonstrated ability to adapt to new technology

Pay, Benefits & Work Schedule

Compensation and Work Schedule

Salary range is $3,563-$4,005 per month DOQ; salary placement for current classified employees is per the classified bargained agreement. This position works 40 hours per week, typical hours are 7:30 a.m- 4:30 p.m, Occasional work-from-home days may be approved.

Benefits

Medical, Dental, Vision, Life, Disability and other insurance benefits are provided as currently administered under Public Employees Benefits Board, State Retirement Plan and a Deferred Compensation Plan; sick leave accrues at 1 day effective upon employment and vacation accrues at 12 days (up to 23 days) per year. We also offer 13 paid holidays effective upon employment and 4 paid personal days after successful completion of the probation period. Full time, classified employees have access to bereavement leave, employee assistance program, free tuition, reduced childcare costs at our Early Learning Center, reduced Bus Fare, professional development opportunities and more! For further details on the benefits offered at LWTech, please visit: https://www.lwtech.edu/about/human-resources/benefits/

Application Requirements

Required Online Application Materials

• Online application

• Current resume

• Cover letter

• 3 (three) professional references (submit as a PDF or Word Document under “Attachment” section of application)

• Responses to the supplemental questions included in the online application process

To be considered for a position you MUST submit a complete online application form, resume, cover letter, responses to the supplemental questions included in the online application process.

Conditions of Employment

• Proof of COVID-19 vaccination status or documentation of eligibility for a reasonable accommodation under a religious or medical exemption

• Official transcripts/certifications will be required upon employment

• Other conditions that may apply will be detailed upon the offer of employment

• Job offers are contingent upon successful completion of background/reference checks

Physical Requirements

Ability to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.

Disability Accommodation

LWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment

• Ability to read and verify data and prepare various materials

• Ability to exchange information on the phone or in person

Eligibility to Work

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work

EEO Statement

Lake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College’s Affirmative Action Policy may be directed to the Meena Park, Vice President of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.

Jeanne Clery Statement

Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College’s commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. LWTech’s Annual Safety Report (ASR) is available online at www.lwtech.edu/about/campus-safety/.

To obtain a paper copy of the report, please visit the LWTech Safety Department located in the East Building at 11605 132nd Avenue NE Kirkland, WA 98034.

Sexual Misconduct

Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.

Copyright ©2022 Jobelephant.com Inc. All rights reserved.

Home

jeid-a95318be4df56146821fde7b2e5516d1

How to Apply

To apply, visit https://apptrkr.com/3163305

Job Types: Full-Time.

Job expires in 21 days.

22 total views, 1 today

Apply for this Job