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1 Oct 2021

Full-Time Activities Coordinator

City of Oshkosh – Posted by OshkoshHR2020 Oshkosh, Wisconsin, United States

Job Description

This Activities Coordinator position focuses on social and education initiatives, as well as special events. This position will plan, implement and provide activities and programs through the Oshkosh Seniors Center (OSC) that improve the quality of life for people over the age of 50 in the Oshkosh area. This includes coordinating activities at both OSC facilities and outreach locations. This position will also assist with managing the Leach Amphitheater during special events and coordinating Parks Department events at the facility. Work days and hours will vary to accommodate events and programs.


The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Activity and Program Coordination (35%) Develop and maintain activities and programs as they relate to overall OSC goals. Evaluate all activities and programs at least annually. Provide leadership in areas of activities and program coordination. Develop and oversee activity’s expenditures and revenues. Ensure that volunteers have proper skills and training necessary to perform their duties.
• Leach Amphitheater Management (25%) On-site operations management during all special events at the facility, including opening and closing facilities for special events and programs. Assist with developing, coordinating and implementing Parks Department events and programs at the Leach Amphitheater to enhance quality of life for the community. Provide information to the public and event organizers. Provide quality customer service. Develop, coordinate and implement Parks Department events and programs at the Leach Amphitheater.
• Food Service (15%) Obtain and maintain Food Safety Certification. Oversee preparation and serving of food at OSC per Food Safety Certification guidelines. Maintain proper documentation as required by state food codes. Lead and train volunteer cooking teams in food safety requirements.
• Staff/Team (10%) Work as a team member with other OSC staff. Share information with the OSC Team about activities and programs and information received from evaluations. Assist OSC Team in planning and carrying out fundraising activities; occasionally take lead role in fundraising events. Seek input from other staff in their area of expertise to coordinate comprehensive activities and programs. Lead volunteer team meetings. Assist Volunteer Coordinator in obtaining volunteers for activities and classes.
• Community Resources (5%) Work with community agencies and resources for the provision and coordination of programs and services. Serve on various community committees/focus groups aimed at improving quality of life issues for older adults in Oshkosh.
• Marketing/Media (5%) Develop program and activity information for monthly newsletter. Provide necessary information to and assist Marketing Coordinator with promoting activities. Capture video and photos of events.
• Professional Development (5%) Continue to expand knowledge base on needs of older adults and special event coordination by attending appropriate training opportunities.
• Perform other related duties as assigned.


Education and Experience:
• Associate’s Degree in Recreation or a related field; Bachelor’s Degree is preferred.
• A minimum of two years of experience planning activities for senior adults, coordinating community-wide events and programs or in facility management is preferred.
• Food Safety Certification or the ability to obtain within the first six months of employment.
• First Aid and CPR training is desired.
• Valid driver’s license.

Necessary Knowledge, Skills and Abilities:
• Strong oral and written communication skills.
• Ability to be creative, enthusiastic and positive in the performance of duties.
• Ability to work both independently and in a team environment.
• Proficiency in computer software such as Windows, Word, Excel, Power Point and Publisher.
• Ability to prioritize work.
• Ability to read, write, understand and follow oral and written instructions.
• Ability to conduct work in a safe manner in accordance with established safety rules and procedures.
• Ability to safely operate a variety of equipment and to properly and safely lift equipment and a variety of heavy objects.
• Ability to adapt to the daily challenges associated with a busy work environment.
• Ability to capitalize on cost saving opportunities and efficiencies
• Skill in problem solving and organization.
• Ability to develop, foster, and sustain effective working relationships.
• Ability to build, foster, and sustain a positive public image.
• Skill in providing positive customer service.

In evaluating candidates for this position, the City may consider a combination of education, training and experience which provides the necessary knowledge, skills and abilities to perform the essential duties of the position.


Personal computer, including word processor, data base, and spreadsheet software; copier, printer and fax machine; phone with voice mail; calculator; computer projector; and DVD player.
Physical work may include the use of a variety of large and small equipment, including small tools.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is frequently required to sit, talk or hear. The employee is occasionally required to walk, use hands and fingers to handle or operate objects, tools or controls, and to reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch or crawl. The employee may at times experience considerable periods of standing/sitting as well as moderate to heavy lifting, pushing and pulling. The employee must occasionally lift and/or move up to 50 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The employee is occasionally exposed to wet and/or humid conditions, fumes, airborne particles and toxic chemicals. The employee occasionally works near moving objects and is often exposed to loud noises.

Employee may be subject to inclement weather and/or weather extremes during the discharge of responsibilities.


Formal application, rating of education and experience, oral interview, background and reference checks and job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

How to Apply


Job Types: Full-Time.

Job expires in 21 days.

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