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29 Nov 2021

Full-Time Accounts Payable Specialist

Clyde & Co – Posted by clydeco New York, New York, United States

Job Description

The Firm

Clyde & Co is a leading, sector-focused global law firm with 440 partners, 1800 lawyers, 2500 legal professionals, and 4000 staff in over 50 offices and associated offices worldwide. The firm specializes in the sectors that move, build and power our connected world and the insurance that underpins it, including transport, infrastructure, energy, trade & commodities and insurance. With a strong focus on developed and emerging markets, the firm has achieved compound average annual revenue growth of 15% over the last ten years, making it one of the fastest-growing law firms in the world with ambitious plans for further growth.

The Role

The Accounts Payable Specialist provides financial, administrative and clerical support to the firm through the efficient maintenance and processing of accounts payable transactions.

Key Responsibilities

• Responsible for processing weekly vendor and counsel payments by check and EFT/ACH.

• Handle all wire payments postings.

• Manage all incoming emails to the CLYDEAPNY inbox.

• Review vendor account statements and research past due balances.

• Monitor New vendor request in Chrome River.

• Responsible of creating all the new accounts in 3E system (Ensure W-9 form is received for proper vendor set up).

• Manage monthly reconciliation of staff loans and follow up on personal payments due to the firm.

• Process and apply payments for all HSA and WageWorks.

• Responsible for processing partner and staff expense reimbursements in 3E, review them for accuracy, reach out to assistance for missing items, double check to make sure not a duplicate submission, then add to the staff expenses spreadsheet.

• Process the American Express and Citi Business credit cards before deadline and reach out to submitters for missing support.

• Educate staff members on how to profile invoices in Chrome River.

• Responsible for handling the process of out-of-date checks.

• Handle payment application of partner and staff expenses.

• File invoice/expense report copies once batches are approved.

• Contact vendors for copies of missing invoices.

• Manage the annual filing and reporting of 1099 to the IRS. Assist with different projects as needed.

Education

• High school diploma or GED required. Associate degree or Bachelor’s degree in accounting, finance, or related field is a plus.

Knowledge, Skills & Abilities

• Knowledge of 3E, and/or Enterprise software and Chrome River helpful, but not required

• Excellent analytical, written and oral communication skills

• High degree of accuracy and attention to detail

• Ability to work under pressure

• Organized and fast learner

• Must be a team player and have interpersonal skills

• Proficient with Microsoft Office Excel and Word

• Above all, possess the highest standards of ethics and confidentiality to handle sensitive information.

Experience

• 3-5 years of experience in a relevant position

• Previous accounts payable experience (preferably in a law firm or other professional services firms).

Clyde & Co shifted to virtual work for the majority of our lawyers and business services team with the global outbreak of Covid-19. This precaution was taken to help protect our people, clients and communities. It is likely that this role will start virtually while the firm continues to evaluate the situation.

-Principals Only-

We offer a rewarding work environment that supports professional growth and opportunities. We value diversity in our work place and it is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law.

CLYDE & CO PRIVACY NOTICE:https://www.clydeco.com/help/privacy

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How to Apply

Please apply directly on the Clyde & Co website: Clyde & Co Job Board (cvmailuk.com)

Job Categories: LGBT. Job Types: Full-Time. Job Tags: #finance. Salaries: Not Disclosed.

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