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26 Aug 2021

Full-Time Accounts Payable Specialist

hsmart Tucson, Arizona, United States

Job Description

Reid Park Zoological Society is seeking an Accounts Payable Specialist. Two years
profit center coding or fund coding is required.
The Society is a 501(c) (3) nonprofit organization whose mission is to create inspiring
memories for all by connecting people and animals to ensure the protection of wild
animals and wild places. We provide educational and fun experiences for visitors of all
ages. Reid Park Zoo is the largest attended cultural attraction in Southern Arizona with
approximately 500,000 visitors annually. Be a part of a vibrant, growing organization as
Reid Park Zoo implements an exciting master plan that will be investing over $60M in
new exhibits over the next ten years.
We are an Equal
Opportunities Employer. We are committed to attracting and retaining a diverse staff.
This position is open until filled.

Overview: Provide accounting and administrative support to the organization.
Reports To: Senior Accountant
Bookkeeping and data entry
• Maintain venders and accounts payable files.
• Maintain vendors and accounts payable file to include W9, COI and 1099 form
• Assist vender contract negotiation and analysis by following procurement
• Controls expenses by receiving, processing, verifying, and reconciling invoices
by following internal controls established.
• Charge expenses to general ledger accounts, jobs, class code by analyzing
invoice/expense reports; record entries into accounting system.
• Resolve purchase order, contract, invoice, or payment discrepancies and
documentation, insure credit is received for outstanding memos. Amend
• Coordinate expenditure request process.
• Pay vendors by monitoring discount opportunities, verify donor restrictions and
grant requirements, schedule and prepare checks. and issue stop-payments
• Coordinate signature procedure for outgoing correspondence.
• Verifies vendor accounts by reconciling monthly statements and related
• Disburse petty cash by recording entry; verifying documentation.
• Assist annual audit preparation.
Administration Support
• Process all cash and check receipts for money log with other staff members
according to organizational procedures as needed.
• Track inventories and prepare inventory reports
• May coordinate conference attendance, including travel, air/ground
transportation, and conference registration.
• Research and prepare reports, presentations, letters, memoranda, grant
application and other informational materials as directed.
• Provide general support at events as requested. This may include set up,
greeting and other duties.
• Answer and screen phone calls for all staff members during the period of
receptionist absence.
• Provide customer service for visitors
Other duties as assigned
Qualifications, Skills and Abilities
• Minimum two years’ experience profit center coding or fund coding required.
• Bachelor’s or associate’s degree in Business Administration OR equivalent work
• Excellent customer service. Experience in administration support required.
Accounting experience is highly desired.
• Strong computer skills with proficiency in MS Word, Excel, Outlook, Internet
browsers and graphic design software. QuickBooks experience preferred
• Proficient cash handling skills, experience in retail cash management a plus.
• Strong organization skill and detail oriented
• Experience in using a database for tracking information.
• Problem solving, conflict resolution, decision making, team building, time
management, and self motivational skills.
• Demonstrated ability to tactfully handle stressful situations, negotiate and resolve
conflicts, maintain confidentiality and to respect and observe organizational protocol.
• Demonstrated ability to establish and maintain effective working relationships with all
levels of staff as well as Board of Directors, donors, members and others.
• Regular physical attendance at work.
• Able to work flexible work schedule and adjust as required.
Consistent with the Americans with Disabilities Act (ADA), it is the policy of Reid Park
Zoological Society to provide reasonable accommodation when requested by a qualified
applicant or employee with a disability, unless such accommodation would cause an undue
hardship. The policy regarding requests for reasonable accommodation applies to all aspects
of employment, including the application process. If reasonable accommodation is needed,
please contact the Human Resources Dept.

How to Apply

Please forward a resume to:

Job Categories: LGBT. Job Types: Full-Time. Salaries: Not Disclosed.

Job expires in 16 days.

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