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9 Feb 2023

Full-Time Accounting Officer

jsmit627 – Posted by jsmit627 London, Ontario, Canada

Job Description


Brescia University College campus is situated on the traditional lands of the Anishinaabeg, Haundenosaunee, Lūnaapéewak and Chonnonton Nations. This territory falls under the London Township Treaty and Sombra Treaty 1796, and the Dish with One Spoon Wampum. Brescia University College accepts responsibility as a public institution to contribute toward revealing and correcting miseducation as well as renewing respectful relationships with Indigenous Communities through teaching, research, and community service.

Brescia University College (, a Catholic university college affiliated with Western University, is Canada’s only women’s university. For over a century, the university experience at Brescia challenges students to lead with wisdom, justice and compassion. Our student-centred institution is committed to providing women with a transformative education as we prepare our students for life-long leadership. Our students benefit from a small, supportive atmosphere at Brescia while having access to resources at Western.

Brescia is currently seeking an experienced and dynamic individual to fill a position as:

(Full-time, Permanent)

Salary Grade 7 – $32.34 per hour

 Reporting to the Executive Director, Strategic Initiatives & Growth, this financial position supports the efficient operation of the Financial Services Department. The position is responsible for a wide variety of Financial Services Department functions, including the main responsibility for accounts payable processing, as well as assistance with accounts receivable and general accounting as needed. An accounting generalist, the Accounting Officer provides support during peak periods of activity to the Controller, Accounts Receivable Officer, and Financial Aid Officer.

Because of the seasonality and cyclicality of the various Financial Services departmental functions, the Accounting Officer’s duties vary throughout the fiscal year. A high degree of professionalism and confidentiality is required at all times.

RESPONSIBILITIES (include but are not limited to):

Accounts Payable Function (2-3 days weekly)

  • Collect and sort invoices for
  • Obtain proper authorization and coding for invoices from Budget
  • Input into accounts payable module of accounting system and generate
  • Obtain authorizing signatures on cheque runs and mail cheques out to
  • Process EFT, electronic bill payments, as well as wire and visa payments via online banking system.
  • Analyze invoices and deal with banking discrepancies.
  • Assist in regularly balancing the accounts payable sub ledger with the general
  • File of invoices and cheque stubs into accounts payable

Controller Assistance

  • Support in the preparation of year-end working papers for external
  • Support in month-end and year-end reconciliations, including monthly bank reconciliations for all Brescia bank
  • Administer meal plan processes including preparing and analyzing quarterly reports and explaining findings to
  • Pull and re-file audit samples for external
  • Capital asset tracking: scanning invoices and other backup for capital asset additions and tracking by account, by vendor and by project to enable fulsome capital asset
  • Monthly reconciling of Financial Services and Hive departments cash receipts and credit card payments to the bank and general ledger.

Accounts Receivable Support During Peak Periods of Activity:

  • Collect and record non-student cash receipts, and process credit card payments, online payments, debit payments, cheques and cash
  • Liaise with ancillary services regarding conference services and catering invoicing and payments received as
  • T4A creation/distribution (annually).

Budgeting Support:

  • Provide support in the generation of development and monitoring reports.
  • Work with cross functional teams within the organization on the development of yearly budget tracking YTD spend and forecasting.

Other Financial Services Administration:

  • Administer financial processes for parking services including preparing and analyzing revenue
  • Identifying files for shredding and ensuring confidential shredding occurs on a timely
  • Other duties as required.


  • A post-secondary diploma in accounting/bookkeeping or equivalent; working towards CPA designation would be considered an
  • A minimum of three (3) years’ experience in a similar role, preferably in a post-secondary or educational
  • Prior experience related to computerized systems and processes to reconcile general ledger
  • Ability to understand balance sheet and operational
  • Experience with fund accounting and HST laws as they apply to non-profits, for profits, and registered charities.
  • Proficiency with MS Office Suite products (Word, Excel, Outlook).
  • Excellent time management skills and a demonstrated ability to organize and prioritize multiple tasks and meet competing deadlines in a fast-paced
  • Exceptional oral and written communication skills and ability to interact positively and calmly with students, faculty, other staff, and the public in a variety of
  • Willingness to participate fully in a team
  • Demonstrated ability to problem-solve effectively and use good judgment in all
  • Organized, self-motivated, collaborative, adaptable, and
  • Hands-on experience with various accounting software packages; experience with sage accounting would be an


Candidates who have experience working with a diverse range of people, and who can contribute to the climate of inclusivity at Brescia are encouraged to identify their experiences and potential contributions in their cover letter.

Wisdom, Justice and Compassion are at the core of our Ursuline values. We acknowledge our responsibility to attain a diverse and equitable employment environment that is inclusive of every person. We encourage applications from all qualified individuals, especially those from women, racialized persons / persons of colour, Indigenous persons, persons with disabilities, persons of any sexual orientation, persons of any gender identity or gender expression and others who can contribute to the climate of inclusivity.

We are committed to providing an accessible candidate experience. If you require accommodation for interviews or throughout the recruitment process, please contact Human Resources at


How to Apply

Please submit your cover letter and resume in one document (Word or PDF) by February 22, 2023 to:

Brescia University College c/o Human Resources Email:

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 40,000 - 60,000.

Job expires in 38 days.

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