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6 Jun 2022

Full-Time ABA Meetings Manager, REQ #930

Patricia Walden – Posted by Patricia Walden Washington, District of Columbia, United States

Job Description

COVID-19 vaccination is required as a condition of employment (requests for reasonable accommodations for medical or religious reasons will be considered). During this current situation with COVID-19, the ABA will continue to accept and process applications for job opportunities.  We will conduct our recruitment process via alternative means (virtual interviews) for the time being. The ABA recruits employees seeking opportunities for challenging and substantive work defending liberty and pursuing justice in the U.S. and around the world.  The ABA offers competitive employment benefits which include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401(k), commuter benefits, and more.

The ABA offers competitive employment benefits which include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401(k), commuter benefits, and more.

Job Summary
The Section of Taxation is seeking a Meetings Manager with a high level of expertise in the meetings industry which allows them to serve as staff liaison to member committees and project teams. Responsible for researching data and keeping abreast of industry trends to establish and recommend meeting-related policies and procedures to staff and members. Often conducts conference and planning orientations for entity leadership and/or educational activities for other association meeting planners.  Also responsible for the strategic planning and execution for all entity conferences and is ultimately accountable for the organization, promotion, and financial control of all entity meetings.  Additional responsibilities include staffing, site selection, contract negotiations, budgets, deadlines, marketing, and onsite meeting management including vendor communications, group activities, and catered events.

Essential Job Functions and Responsibilities
– Supervise and manage meeting planning unit or team during pre-planning process as well as on-site during conference. (Allocate assignments of new projects to planning team based on schedules and capabilities).
– Oversight of all entity meeting operations to include; budget development and execution, monitoring project timelines, scheduling, space assignments, group activities, catering, vendor communications and on-site logistical execution.
– Decision-making and approval authority on all GC approved hotel contracts, vendor contracts and overall conference administration.
– Primary Liaison to hotels, vendors and members in regards to all entity meeting related logistics, policies and procedure.
– Handle strategic promotion, marketing, organization and execution of all conference logistics.
– Performs other related duties as required.

Required Education, Qualifications, Experience
Bachelor’s degree or equivalent experience (an additional 3 years in meeting planning, marketing, and/or project management).  5+ years’ meeting experience with an emphasis on staff management and project management.  Interpersonal and written communication and organizational skills must be highly developed.  Must be detail and service oriented and possess an ability to efficiently balance conflicting priorities and multiple tasks.  Proficiency in Microsoft Office Suite.

Preferred Education, Qualifications, Experience
Hotel catering and conference services experience strongly preferred.  Marketing and CMP experience preferred.

The American Bar Association is an Equal Opportunity, Affirmative Action Employer of all protected classes including veterans and individuals with disabilities. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with the American Bar Association, please call 312-988-5188.Flexible/hybrid work arrangements may be available for residents of CA, DC, IL, IN, IA, MD, MI, MN, TX, VA, and WI.  Residency requirements may apply.  ABA employees are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

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Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 60,000 - 80,000.

Job expires in 26 days.

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