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9 Mar 2023


Denver Public Schools – Posted by Denver Public Schools Denver, Colorado, United States

Job Description

Please apply directly to the DPS website from a laptop/computer:


Traditional 235 work days

FTE: 1.0

Salary Range: $40,767 – $47,278


Essential Functions and Objectives:


The Student Records Generalist will perform all activities pertaining to student records, registration, degree audits, graduation, grades and transcripts. In addition, the SRG will be responsible in assisting the development and maintenance of the degree audit, assist in the coordination, evaluation, and certification of all graduation applications; and assist in the diploma preparation for graduating students. The SRG will assist in the understanding, enforcement, and communication of FERPA regulations to all college stakeholders, as well as communicate various policies and procedures specific to student records.


Conduct degree audits and evaluate transcript coursework.

Certify student graduation applications and assist in the diploma and graduation process.

Communicate with students regarding transfer and transcript issues via advisement, telephone, email and regular mail.

– Analyze course descriptions of transfer coursework and credit-for-prior learning to determine EGTC course equivalents.

– Enter transcript and transfer credit into student SIS (Top School).

– Route transfer application to appropriate departments for decisions if necessary.

–  Provide and maintain data for submission of federal, state and institutional reporting.

– Provide support for instructors and Deans regarding transferability of credits.

– Coordinate data from Career Services to complete records.

– Management and oversight of the student records module in the student information system platform.

– Attend monthly department training.

– Provide quarterly training to staff of enhancements for Students Records in Student Information System.

– Serve as Subject Matter Expert for Student Records, attend weekly call-in sessions.

– Analyze transcript discrepancy.

– Monthly data reporting.

Knowledge, Experience & Other Qualifications:


– One (1) to three (3) years of experience in a higher education environment.

– One (1) year of experience in auditing data, preparing reports, applying policies, and procedures related to student records and extensive in experience in spreadsheets and databases.

– One (1) to three (3) years of experience in student records or transfer credit preferred.

– Knowledge with Microsoft Office products including Word, Excel, Google Suite, and Outlook.

– Effective time management and organizational skills.

– Effective communication skills.

– Strong attention to detail.

– Effectively handle multiple demands and competing deadlines.

– The ability to take responsibility for one’s own performance.

– Work collaboratively with others on a team.

– Aptitude for variety and changing expectations and a fast-paced environment.

– Ability to maintain confidentiality of work related information and materials.

– Strong problem solving skills.

– Positive attitude, especially when under stress.

– Performs in compliance with established human resource and departmental policies regarding attendance, dress code, safety, security, disaster, and other policies, procedures, and practices.

Education Requirements:


– Associate’s Degree required in related field.

– Bachelor’s Degree preferred. 

Additional Information:

Work Year Calendars (including accrued time off):

– Benefits (including DPS contributions):

– Compensation Structures:

– Employee must live and work with a permanent home address in Colorado while working for Denver Public Schools.  


About Denver Public Schools:


Denver Public Schools is committed to meeting the educational needs of every student with great schools in every neighborhood. Our goal is to provide every child in Denver with rigorous, enriching educational opportunities from preschool through high school graduation.  DPS is comprised of nearly 200 schools including traditional, magnet, charter and alternative pathways schools, with an enrollment of more than 90,000 students.  


DPS has become the fastest-growing school district in the country in terms of enrollment and the fastest-growing large school district in the state in terms of student academic growth.  Learn more at  


Denver Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

How to Apply

Please apply directly to the DPS website from a laptop/computer:

Job Types: Full-Time. Salaries: 40,000 - 60,000.

Job expires in 66 days.

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