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3 Aug 2021

Full-Time Executive Administrative Associate – 2100045T

Cummins Inc – Posted by Cummins Inc Nashville, Tennessee, United States

Job Description

DESCRIPTION/RESPONSIBILITIES:
We are looking for a talented Executive Administrative Associate, primarily based in Nashville, TN to join our team!

In this role, you will make an impact in the following ways:
• Acts as an extension of senior management ensuring a positive customer experience while being the representative of senior management to others. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, overseeing visitors, routing callers and answering questions and requests.
• Anticipates to the needs of senior management and manages his/her schedules.
• Arranges and coordinates travel arrangements including expense reports and visa/passport requirements.
• Gathers, compiles, verifies and analyses information for management’ use in documents such as memos, letters, reports, speeches, presentations and news releases.
• Facilitates smooth communications between senior management and coworkers and between senior management and external parties such as media, customers, vendors and the public.
• Maintains the security and confidentiality of management’ records and files.
• Monitors, reviews and approves standard expenditures to ensure the activities of the office are conducted within established budgets.
• Reports required information on a regular basis as assigned (e.g. monthly).
• Performs various tasks using independent judgement and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Act as formal resource for colleagues with less experience.
• Completes other activities for senior management upon request and/or as required
• Consolidating & distributing reports on an ad-hoc basis under limited supervision
• Facilitating (domestic & global) travel planning across multiple time zones, scheduling travel across different local agendas and preparing proper travel work authorization (i.e. VISA documentation, etc.).
• Calendar Management – supporting 3-4 executive leaders in their daily calendar activities (i.e. scheduling, rescheduling, etc.)
• Experienced in Microsoft Programs (MS PowerPoint, Word, etc.), Concur Travel scheduling and Organizational Charting (VISIO programs).
• Effective Communicator – strong attention to detail & ability to proof-read. Experience providing email communication on behalf of executive leadership.
• Shared Office Responsibilities (I.e. Welcoming visitors, managing badges, managing office supplies, etc.)

REQUIRED SKILLS:
To be successful in this role you will need the following:
• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
• 5 years Executive Admin experience
• Notary License is preferred

At Cummins, we are committed to the principles of diversity and employment equity under the Employment Equity Act, and we strive to ensure that our workforce reflects the diverse nature of our culture.
Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.

The successful candidate will be subject to our Pre-Employment Background Screening process that consists of a Criminal Background Check as well as Education and Work Experience Verification.

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How to Apply

To apply for this position, please use the following URL: https://ars2.equest.com/?response_id=66458e9202cb3a69139a53764ae114f2

Job Categories: Equal Opportunities. Job Types: Full-Time.

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